Are you looking to buy an inserting machine? We have put together some helpful tips and information so that you can find out all you need to know about inserting.
What is enveloping?
Enveloping is an important part of the mail handling process. Documents such as invoices are printed, folded, enveloped, stamped and then handed over to the post office. Inserting machines take on the task of combining multi-page documents, folding them using various folding techniques and inserting them into envelopes of different formats.
Tip: Test the paper in advance!
Depending on the task, special inserting envelopes, so-called machine envelopes, are required for this: In industrial paper processing, the surface quality and folding behavior of the paper types used are particularly important. We therefore recommend that you place trial orders for inserting systems in advance.
What are the advantages of an inserting machine?
Manual processing of daily business mail is not only uneconomical for larger letter volumes - the purchase of an inserting machine can also be worthwhile for small and medium letter volumes. We recommend our easy-to-use and robust machines for medium and large mail volumes. We offer perfect entry-level models for smaller letter volumes.
Many companies print a lot of order confirmations, invoices or even reminders every day. Then there is the daily correspondence with customers: The more clients a company has, the greater the number of documents to be processed. Today's customers expect carefully processed letters that are sent on time. This is why, in addition to speed, security in the inserting process is also important. Automated mail handling processes with the help of inserting machines increase the reliability of mail processing enormously. These factors ensure precise and representative letter communication and satisfied customers.
Time is money
Last but not least, costs play a major role in the process. Compared to manual processing, inserting with an inserting machine is significantly cheaper in the long term. However, not all tasks can be completed by machine: Applying stickers or inserting special formats is difficult to automate and will therefore probably still have to be done by hand in the future.
Of course, companies can also communicate by email in many cases. However, they must bear in mind that emails sometimes get lost and the customer often has to print out the document themselves in order to be able to process it further. This is not always well received. Many companies also refuse to outsource printing processes due to security concerns - and therefore deliberately opt for automated in-house mail processing. In such cases, franking machines and inserters are the perfect helpers for processing daily outgoing mail.
What do I need to consider when buying an inserter?
Before you make a purchase decision, you should define your requirements as precisely as possible - Francotyp-Postalia will be happy to support you with advice: What daily letter volume do you want to process, what load peaks are to be expected due to regular printing (invoices, dunning runs, etc.) and how many documents do you send in one operation and one envelope? Such factors determine, for example, the number of cycles and the number of feeding stations of the inserting machine. You may also need a staggered stacker for the letters. Paper qualities and their processing should be checked in a test if necessary.
Buy, rent or lease inserting machines
The price of an inserter depends on the models and variants. Financing through FP is also possible: we offer both leasing and rental and will be happy to advise you. We also recommend that you take out a service contract, which minimizes the risk for companies. We offer first-class service and support you in Germany with the densest service network in the industry. Especially for inserting systems that are subject to natural wear and tear and are soiled by abrasion and paper dust, a service contract - scaled according to volume - is cost-effective and sensible.
